Basset Hound Rescue of Southern California (BHRSC)

GIVING COORDINATOR FOR BASSET HOUND RESCUE OF SOUTHERN CALIFORNIA

Hours – this position generally requires 4 to 8 hours a week

Position Requirements – must be very detail oriented, accurate, and become proficient with the donor management software – Donor Snap (DS).  Must have excellent interpersonal and written communication skills.  Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. The Giving Coordinator must have a detailed understanding of how the donation processing aspect of BHRSC runs and a general understanding of how various coordinators work together to accomplish the organization’s goals.  

• The Giving Coordinator, in conjunction with the Treasurer, is responsible for the day to day donation related operations of BHRSC
• Completes donation related tasks including, but not limited to:
  • Reviewing all incoming donations including cash, check, paypal, credit card, and in-kind
  • Monitoring donation activity, researching anomalies and seeking clarification to ensure accurate recording and coding in DS
  • Entering all donations into DS in a timely manner
  • As appropriate, entering new contacts in DS, donor notes/preferences, affiliations, etc
  • Arranging for donor thank you calls/cards by BOD for donations of a certain size and note interactions in DS
  • Responding to donor inquiries and requests
  • Coordinating in-kind donation pick-ups and logistics as needed
  • Monitoring the “Pawtomatic” Donor Program and maintaining spreadsheet for tracking
  • Printing, personalizing, and mailing “Gotcha Day” cards to adoptive families
  • Printing, personalizing, and mailing Tribute/Special Occasion cards
  • Assisting with preparation/mailing of holiday cards to top donors
  • Updating Amazon Wish List upon request
  • Participating in special projects such as updates to website donor page, drafting special letters, etc
  • In conjunction with the Treasurer, researching, streamlining, problem solving, and implementing changes to donor related activities
  • Check and respond to emails at least once per day
  • Other miscellaneous duties as needed

Grant Writer Assistant

Hours – this position generally requires 2-4 hours a week

Position Requirements – The primary responsibilities include assisting the Grant Coordinator with the preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities in various areas that directly pertain to BHRSC. 

• Responsible for helping with the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources
• Performs research on prospective foundations and corporations to evaluate prospects for corporate and foundation grants
• Understands BHRSC’s history and programs
• Complies with all grant reporting as required by foundation/corporate donors
• Possesses strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals
• Strong editing skills
• Attention to detail 
• Ability to meet deadlines and a sense of urgency 
• Knowledge of fundraising information sources
• Motivated to work autonomously
• Sensitivity to meeting income goals
• Compassion for basset hound welfare and passion for the basset hound breed and its community

Hours – this position generally requires 5-7 hours a week

Position Requirements – as part of a team:

• Help create/schedule posts for Facebook and Instagram. 
• Check Instagram daily and engage with comments, tags, messages, and reshare when tagged. 
• Schedule posts via google calendar for use on Facebook and/or Instagram daily, following BHRSC’s guidelines to keep our pages relevant.
• Posts relay information to BHRSC supporters regarding new hounds, all available hounds, hounds needing a foster home, fun stuff, events, info on donating, merchandise, and calls for volunteers.  
• Watch for ads or unsuitable comments/posts and block as necessary. We don’t tolerate name-calling or negativity on our social media pages.  
• Work with Social Media Coordinator on fluidity of all platforms. 
• Knowledge of how social media works and what works best for the different platforms. 
• Be able to create graphics for social media use and keep the BHRSC branding. 

Hours – this position generally requires 2-4 hours a week, but can be more during busy hound times or events 

Position Requirements – availability to drive to different vet locations in Orange County for photos and videos of new hounds, understanding of photography and video equipment and online sharing platforms 

• Ensures photos and/or videos are taken for all new hounds in a timely manner
• Uploads and organizes photos and videos on BHRSC Media Google Drive, Google Photos, and Youtube accounts
• Distributes finalized bios & photos to BHRSC team members
• Arranges photography coverage of events as needed, including hound haul arrivals, Spring Games, and Bids & Bites For Bassets
• Ensures photography quality standards and guidelines are followed
• Edits video footage into compilations as needed
• Light editing of photos and videos as needed
• Provides photos/videos for special projects as needed

Hours – this position generally requires about 5 hours a week and will report to the Behavior Coordinator.

Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.

• Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes, as applicable
• Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival), as applicable
• Maintain a spreadsheet tracking behavior evaluations and behavior cases, as applicable
• Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed, as applicable
• Review owner surrender request forms and ask relevant behavior questions when necessary, as applicable 
• Support fosters and adopters by educating, providing guidance, and helping with behavioral issues, as applicable
• Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted, as applicable
• Assist fosters/adopters to find a certified dog trainer for their hound if needed, as applicable

Hours – this position generally requires about 5 hours a week

Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.

• Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes
• Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival)
• Maintain a spreadsheet tracking behavior evaluations and behavior cases
• Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed
• Review owner surrender request forms and ask relevant behavior questions when necessary 
• Support fosters and adopters by educating, providing guidance, and helping with behavioral issues
• Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted
• Assist fosters/adopters to find a certified dog trainer for their hound if needed

Experience with creating and uploading graphics. graphic design. Print design,  Computers Media and Broadcast helps.

Hours – this position generally requires 5 hours a week (may require more during events and newsletter production) 

Position Requirements

• Able to design original artwork for postcards, flyers, Basseteer print and e-newsletter, social media and the BHRSC website
• Able to create new designs for our resale merchandise
• Ability to express your creativity for new ideas and designs.
• Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines
• Ability to work under the direction of the BOD and in collaboration with others

BASSET HOUND RESCUE OF SOUTHERN CALIFORNIA

27^th Annual Spring Games

Volunteers needed for our event on April 13, 2024. Volunteers needed anywhere from setting up, volunteering in one of our many booths and /or breaking things down at the end of the event.   FOOD; BHRSC Merchandise; Huge Raffle; Vendor Village; Hound Crafts Booth; Center Ring Competitions and much MORE

PUBLICITY COORDINATOR

Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall. 

Hours – this position generally requires 5-10 hours a week

Position Requirements – makes a year round effort to communicate, publicize, and promote the mission and activities of BHRSC to the public using their PR or advertising experience, organizational skills, and exceptional communication skills.

• Build and maintain strong relationships with journalists and local media outlets
• Develop new awareness campaigns for BHRSC
• Write press releases for BHRSC events and fundraisers
• Engage the media in coverage of BHRSC events and campaigns
• Maintain BHRSC’s positive image in the media 

HOUND HAUL COORDINATOR 

Associate Executive Committee (AEC) – participation in quarterly team meetings (January, April, July, October) is welcome, but optional. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall. 

Hours – this position generally requires 10 hours at a time, when the Hound Haul arrangements are being made

Position Requirements – must be detail oriented and able to think through and follow-up on logistics of travel arrangements

• organize long distance transports  known as “Hound Hauls” 
• work with the BHRSC Transportation Coordinator to recruit teams of transport volunteers
• arrange the van rentals
• arrange for volunteers to get transport supplies including crates, collars, leashes, harnesses, ID tags, etc.
• arrange for transport team lodging
• arrange a receiving team at the arrival destination 
• coordinate with the foster and adoption teams to arrange homes upon arrival
• monitor progress during the hound haul by staying in touch with transport drivers and update the receiving team
• stay in contact with our Oklahoma rescue partner to keep a list of incoming hounds in between Hound Hauls
• work with the BHRSC Grant Writer and local businesses to facilitate funds to cover Hound Hauls

EVENT COORDINATOR

Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.

Hours – this position generally requires 5-10 hours a week, but requires more the closer it gets to the events

Position Requirements – organizational and event planning skills toward the execution of BHRSC’s two major fundraising events: Spring Games and Bids & Bites For Bassets

• Assemble and oversee a volunteer planning committee for Spring Games and Bids & Bites For Bassets
• Track and maintain event budgets
• Track and maintain donation spreadsheets
• Facilitate content distribution to other BHRSC team members for graphics, social media, PR, tickets, and community emails as requested
• Recruit vendors and prize donations 
• Use online event software
• Apply for event permits when needed
• Schedule and host virtual planning committee meetings
• Arrange for set up and breakdown of events
• Explore alternative event venues as needed

Ensures photos and/or videos are taken, processed, and distributed for all new hounds.

Primarily responsible for responding to new volunteer applications and inquiries, and for keeping our volunteer roster up-to-date.

Responsible for overseeing the planning and execution of our annual Bids and Bites for Bassets held in October in Orange County, with the help of a planning committee.

Responsible for overseeing the planning and execution of our annual Spring Games held in the spring in Irvine, with the help of a large planning committee.